Office Water Dispenser Guide.
The Complete Guide to Office Water Dispensers
Ensuring your team is properly hydrated isn’t just good for your employees health but also for business. Studies show that being even 2% dehydrated can have a negative impact on your employees productivity and attention to detail. However, with so many different types of water solutions available it can be difficult to know which one is right for your workplace.
Whether you’re looking for a sleek office water tap for the kitchen or a high capacity hot water boiler for a busy canteen or a free standing water cooler for your break room Connect Vending can help you make the right decision for your workplace.
What is an Office Water Dispenser?
An office water dispenser is a unit that gives employees on demand access to chilled, ambient, hot or sparkling water. Unlike a standard kettle or shared water jug, modern office water dispensers are typically plumbed into the main water supply meaning you get unlimited access to refreshing water at the touch of a button. Most units also feature a built-in filtration system that removes impurities and odours to ensure the wayer tastes great every time. Hot water is typically dispensed at around 98°C, while chilled water is kept at approximately 7°C.
There are two main types to choose from: plumbed-in (mains-fed) units, which connect directly to your water supply, and freestanding bottled units, which are a flexible option where plumbing isn’t possible. Both are available in countertop and freestanding water dispenser units, making them suitable for offices of all sizes, from small teams to large open-plan workspaces.
Types of Office Water Dispensers
Bottled vs Mains Fed: Which is Right For You?
What Are The Benefits of an Office Water Dispenser?
Boost Productivity
Reduce Plastic Waste
Good Quality Water
How to Choose The Right Office Water Dispenser For Your Workplace
Choosing the right office water dispenser for your workplace can be difficult when there are so many options to choose from, which is why our expert sales team take a consultative approach to find the best water dispenser for your site.
To help you get started, here are the three key things to consider:
How many people will be using the office water dispenser?
Team size is the most practical starting point. As a rough guide, a countertop water cooler or under-sink water tap works well for smaller offices of up to around 30 people. For teams of 30 to 100, a freestanding mains-fed water cooler or a mid-range water tap typically hits the sweet spot. For larger sites you’ll want to look at high-capacity commercial water boilers or multiple units positioned across the site so nobody has to walk too far for a drink.
Where will the unit go?
Location shapes the solution. If you have a kitchen or breakout area with a sink, a water tap from brands like Billi or Aqua Libra integrates neatly and keeps the worktop clear. If you want a unit out in the open like in a break area, near the desks, or somewhere without a nearby water connection then a freestanding water cooler is the more flexible choice. For high-traffic canteens or hospitality environments where volume is the priority, a dedicated commercial water boiler is usually the right call.
What kind of water do you need?
This is where it gets interesting. A basic water cooler covers chilled and ambient water and they’re perfect for most offices. Add hot water to that and you’re looking at a water cooler with a hot tap, or a dedicated boiler. If you want to go further and offer sparkling water as well which is a popular choice for offices looking to cut out plastic bottle deliveries entirely and several of our taps and coolers deliver still, sparkling, and boiling water from a single unit.
Not sure where to start? Our team will come to your site, understand how your workplace is used, and recommend the right solution for your setup. No obligation, no guesswork.
Sustainability
Switching to a mains-fed water dispenser is one of the most straightforward changes a business can make to cut plastic waste, reduce its environmental footprint, and give employees a genuinely better experience at the same time. A typical office of 50 people can get through hundreds of single-use plastic bottles every month. With a mains-fed water cooler, water tap, or boiler, that nnumber quickly drops. Fresh, filtered water is available on demand straight from the mains, with no plastic packaging, no delivery vehicles, and no storage space taken up by cases of bottles. For businesses with sustainability reporting requirements or ESG commitments, it’s a simple, measurable impact you can start reporting on from day one.
A good office water dispenser makes it easy for employees to ditch the single-use habit entirely. When chilled, sparkling, and boiling water is available at the touch of a button, filling up a reusable bottle becomes the obvious and convenient choice rather than an afterthought. Many of our units are designed with reusable bottle filling in mind making it quick and easy to fill up and go, without the fuss of a narrow tap or slow pour.
All mains-fed water dispensers use replaceable filters to ensure your water is clean, great-tasting, and free from impurities. At Connect Vending, we manage filter changes on your behalf as part of your service agreement so you never have to remember to order a replacement or worry about a filter being left too long. Used filters are collected and disposed of responsibly, keeping them out of general waste and in line with your sustainability goals.
Employees who have easy access to chilled, filtered, or sparkling water throughout the day drink more, which supports concentration, energy levels, and overall health. Better hydration, less plastic, and a workplace that takes sustainability seriously: a mains-fed water dispenser delivers all three.