Brewing Productivity – Comparing Different Coffee Solutions for the Office.

Coffee is the lifeblood of many office workers, providing that much-needed caffeine kick to power through the workday. In today's corporate world, providing employees with coffee solutions in the workplace has therefore become essential, but choosing the right coffee solution for your office can be a challenging, sometimes daunting task.

To help you make an informed decision, we’ll explore various types of coffee solutions commonly found in office environments, comparing their strengths and weaknesses. If you’re considering the different approaches and are looking to buy an office coffee machine, this one is for you.

1. Traditional Drip Coffee Machines

You’d probably recognise drip coffee machines from films – they’re the glass jars with large black handles that waitresses do the rounds with, in American cinema. They are known for their simplicity and ease of use in office environments, as well as in restaurants and cafes.

Perfect for: office environments with basic requirements, particularly those with regular visitors



– Simplicity: Easy to use, with minimal maintenance.

– Capacity: Can brew large batches of coffee to cater to a sizeable workforce.

– Cost-effective: Generally, these machines are budget-friendly.



– Quality: Coffee quality can vary, with potential for over-brewing or under-brewing.

– Variety: Limited to the basics – fine if all you’re after is a straightforward black coffee.

– Freshness: Coffee can become stale if left on a hot plate for too long.

2. Pod Coffee Machines

Pod coffee machines have gained popularity due to their convenience and variety of beverage options. These machines use pre-packaged coffee pods and make brewing a fresh coffee as simple as popping a pod into the machine and pressing a couple of buttons.

Perfect for: Startups and small businesses where demand for coffee is low, but drink quality is important



– Variety: Offers a reasonable range of options depending on pod availability.

– Convenience: Quick and easy to use, with minimal cleanup.

– Freshness: Coffee pods maintain freshness until use.



– Environmental Impact: Though now recyclable, pods can still be bad for the environment if disposed off incorrectly.

– Cost: Coffee pods can be more expensive per cup compared to other methods.

– Limited Capacity: May not be suitable for offices with high coffee consumption.

3. Espresso Machines/Commercial Coffee Machines

Espresso machines bring a touch of luxury to the office and cater to those who prefer strong, high quality coffee beverages like lattes, cappuccinos, and espressos. They come in various configurations to suit different sizes of businesses, and different drink requirements.

Bean to cup office coffee machines are one of the most popular office coffee machine configurations, with an increasing number of offices now opting for fresh milk options, too.

Perfect for: Medium and large sized businesses who want to offer great quality coffee and variety of drinks



– Quality: Produces high-quality coffee with rich flavours and crema.

– Variety: Allows for a wide range of espresso-based beverages, both with and without milk.

– Customisation: Gives employees the flexibility to adjust the strength, size and even syrup flavouring of their coffee.



– Complexity: More complex than smaller, simpler machines, so requires expert maintenance.

– Space: These machines are often larger than other types of machines, with some floor standing machines needing dedicate space in an office kitchen.

– Utility requirements: Most larger office coffee machines are designed to be plumbed in, which can be a drawback for businesses that don’t have water and waste plumbing already in place.

Choosing the right coffee solution for your office environment depends on various factors, including office size, budget, and the preferences of your employees. Traditional drip coffee machines are cost-effective and straightforward, while single-serve machines offer convenience and variety. Espresso machines provide a premium coffee experience but may require more maintenance and space.

We’d recommend incorporating employee preferences into your decision-making process, as this can lead to improved morale and job satisfaction. Offering a range of coffee options, including premium selections, is a surefire way to keep your workforce motivated and energised throughout the workday, with many businesses now offering coffee free for all staff because of the added value it gives employees.

Ultimately, the ideal coffee solution for your office will strike a balance between convenience, quality, and variety, ensuring that everyone can find their perfect cup of coffee at work.

If you’re unsure where to start when buying an office coffee machine, why not reach out to our friendly sales team? We’re here to help you get the ball rolling, and will work to understand your challenges and aims before recommending a solution that meets your requirements.

We’ve got more than 25 years of experience working with businesses to deliver best-in-class coffee solutions, and our consultative approach means you’ll never receive a proposal for a machine that we don’t believe is the best option.

You can call us on 01865 341011 or send us an enquiry – we’d love to hear from you!